Job Summary
The Administrative
Assistant provides a broad range of general administrative and clerical support
to the agency and serves as assistant property manager, clerical assistant,
outcomes data collector, and assists the operations of all Northern Santa
Barbara County programs.
Outcomes data
collection and reporting including: maintaining data for all No. SB County
programs, ensuring contract compliance, track and record information gathered
from ADMHS Management Information Systems Dept., prepare and send Quarterly
ADMHS reports, prepare monthly internal reports for TMHA Administration, track
weekly productivity reports, summarize and send to SHS and Lompoc ACT,
coordinate the annual client satisfaction survey and perform other tasks as
requested by Associate Director (AD).
Assistant property
manager collects rents, utilities and security deposits from tenants. Write receipts, update EXCEL reports. Types rental agreements, interviews
prospective tenants, tours property before and after move-in/out, orchestrates
cleaning, construction and maintenance as needed. Works with both Santa Maria Housing and
assists with Lompoc master leased housing inventory. All work is to be done under the direct
supervision of the Associate Director.
Provide general
administrative support such as: Provide
confidential secretarial and administrative assistance by transcribing and
composing a variety of confidential correspondence and reports, create word
documents, create and/or maintain EXCEL spreadsheets, create and/or maintain
ACCESS and other databases, Outlook email and calendaring, internet and other
specialized functions.
Minimum Requirements
Minimum 3 years experience general office or secretarial work, including experience in performing assistant level work for executives, experience training small groups is preferred. Completion of Associate of Arts Degree, business school or equivalent.; strong interpersonal skills and oral/written communication skills. Well-defined organizational and time management skills. Conditions of employment include: must be at least 18 years of age; possess a valid CA Driver’s License, minimum of 2 years driving experience, reliable transportation, proof of auto insurance, and DMV driving record that meets TMHA’s current vehicle insurance requirements. May be required to utilize personal vehicle and auto insurance. At the time of hire, other conditions of employment are to comply with a T.B. skin test or chest x-ray indicating a negative tuberculosis result, and participation in a criminal record/background clearance. Must be able to successfully complete First Aid and CPR training.
Compensation
Part-time, 8 hours per week. $12.13 - $16.63 per
hour
All candidates must complete and submit an application to be considered for an interview. Applications can be picked up from, and submitted to our main office at 784 High Street, San Luis Obispo OR printed from this webpage.
Posts
